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Home arrow Events arrow AGM Minutes - Unconfirmed, 2016
AGM Minutes - Unconfirmed, 2016 PDF Print
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Written by Linda Donaldson, secretary   
Saturday, 12 November 2016

Ngunguru Sandspit Protection Society Incorporated
Annual General Meeting – Minutes - Unconfirmed
Ngunguru Memorial Hall 11.00am Sunday 7th August 2016

Opened 11.30am
Quorum Present – at least 12 financial members present


Motion to elect a chairperson for the meeting
Moved: Aorangi Kawiti Seconded: Jeroen Jongejans
That Jim Kilpatrick is elected as Chairperson for the AGM. Carried unanimously

Apologies: Chris Robertson, Cam McInnes, Sheila Mandeno, Sonny Wellington, Winiwini Kingi, Jill Hudson, Willie Brown, Willie Wright.
Motion that the apologies be accepted
Moved: Vikki Churcher Seconded: Ann Martin Carried unanimously

The meeting opened with Mihi and Karakia from Hone Tana, supporting Waiata led by Aorangi Kawiti.

A presentation of the material provided by ecologist Kevin Prime was made by Aorangi Kawiti.

Minutes 2015 AGM:

Motion that the unconfirmed minutes of 26th July 2015 Annual General Meeting held at Ngunguru Memorial Hall are a true and accurate record subject to a name correction being made – it was Waimana not Kingi who spoke on the local treasures.
Moved: Linda Donaldson Seconded: Sally Hume Carried unanimously

Matters arising

No matters arising from the 2015 AGM Minutes

Chairperson’s report

Jim read a report reflecting on NSaPS’s 2015-2016 year: 10 Year anniversary/MOU marking the beginning of joint management of the sandspit by Te Waiariki/Ngati Taka/Ngati Korora Trust Board, Department of Conservation (DOC) and the wider community/ Pines contract/ Predator control/ Community beach walk March 20/ New signage/ earthEd Hui at Paratene Te Manu marae/adding southern sandspit areas and Whakairiora mountain to the Scenic Reserve remains our focus going forward.

Motion to accept report as the Chairperson’s report.
Moved: Jim Kilpatrick Seconded: Ann Martin Carried unanimously

Annual Financial Report and Statement of Accounts 2015-2016

Treasurer Sally Hume read her report and the Reviewer report
Motion moved that the Financial Report and Statement of Accounts for the 2015-2016 financial year, be received and adopted.
Moved: Sally Hume Seconded: Vikki Churcher Carried unanimously

Motion moved that the annual fees for full members remain at $10.00 for the 2016-2017 financial year.
Moved: Jim Kilpatrick Seconded: Sophie Edwards Carried unanimously

Motion moved for Adrian Gilbert to be appointed as returning officer.
Moved: Sally Hume Seconded: Hone Tana Carried unanimously

Election of Office Holders and Executive Members for the 2016-2017 year.

The committee calls for two office holders and six Committee members
Chairperson to be filled by rotation.
Nominations Received
Jim Kilpatrick Chair
Sally Hume Treasurer
Ann Martin Executive Committee Member
Akke Tiemersma Executive Committee Member
Gina Williams Executive Committee Member
Vikkie Churcher Executive Committee Member
Hone Tana Executive Committee Member
Aorangi Kawiti Executive Committee Member
Linda Donaldson Executive Committee Member
Motion that the nominations are accepted
Moved: Aorangi Kawiti Seconded: Ann Patrick Carried unanimously

General Business

Alan Martin on behalf of the Conservation Board reported on the organisation’s priorities: Kauri die-back, saving the kereru, saving the kiwi; praised work at Whangarei Quarry Gardens - ideal to visit. Gina Williams talked on how we can all do our bit when we visit the spit; check that not carrying ants on your backpack, shoes are free of seeds.
Judy Gilbert expressed concern that people might be carrying pinecones away from the Sandspit. Their seeds spread by wind whereas if they are left on the ground their seeds will not spread.
Jim thanked committee members for a year with much progress, including the unique contributions of Hone and Aorangi. Special thanks to Sophie Edwards for her ongoing support and to outgoing committee member Loren Hope for her fantastic work on EarthEd including the school rubbish audit after the beachcombing collection.

Hone closed the meeting with a Karakia.
Meeting closed 12.30pm

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